The Top Five Benefits of Comprehensive Supplies Management

Thanks to the internet, companies can easily find virtually any kind of vendor, get bids, and outsource different functions to anywhere in the world. While this capability allows companies to get the most competitive prices for each individual product or service, it also means that companies sometimes overlook the benefits of centralizing supply management with one company.

Single-source supply management is a compelling alternative because it offers multiple opportunities to save both time and money:

1. Responsibilities are not split. The best supplies management companies offer their clients one point of contact for all transactions and questions. In the event of a mistake or an unexpected change, it is easy for the client to reach the right person the first time. Furthermore, since one person oversees all aspects of supplies management, it is easier to spot inconsistencies, ensure accuracy, and design related products as needed.
2. Bulk buying results in considerable discounts. A company that handles all your supply needs can generally offer lower prices or volume rebates. In many cases, these reduced rates are more cost-effective than other vendors’ rates for individual products. Furthermore, building a long-term relationship with one supplier often means access to special promotions or discounts and a first glimpse at new products or technologies.
3. Centralized ordering streamlines the management process. Rather than calling myriad separate vendors for printing, labeling, and promotional needs, a company can procure all these services from one vendor. This step cuts out unnecessary time spent on the bidding process every time a new product is needed. It also simplifies supply ordering, so employees need to make only one fast phone call to order all their supplies.
4. Procurement costs are reduced. Single-source supply management allows savings beyond bulk discounts. Because multiple products can be shipped together, for instance, shipping costs are often reduced. Meanwhile, the often-ignored cost of time spent on ordering processes is drastically reduced, and employees can turn their attention to revenue generation.
5. Customer service improves significantly. Because a company has one point of contact, that person comes to intimately know your business. This familiarity allows the supply manager to anticipate needs, tailor programs for individual clients, and track orders from start to finish. Building rapport with a single vendor encourages the formation of a truly functional working relationship.

Ultimately ordering a variety of supplies through one management program saves both money and time. Companies that consolidate their supply management program and get all their printing, promotional, and labeling products from one company enjoy not only savings, but also outstanding customer service.